Tonkean Feature Updates - May 2020

  • 6 June 2020
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What’s New In May
 

We’re always working hard to make Tonkean more powerful and easier to use. Here are a few of the big improvements we made this month.

  1. Multi-value Dropdowns
  2. Tabular forms
  3. Brand new Formula Editor
  4. Custom Data Retention Configuration
  5. HTTP Upload Action
  6. Custom Data Sources - Outgoing Authentification Configuration
  7. Many new Data Source integrations!
  8. Three new formulas!


Features
 

Multi-value Dropdowns

Before: Dropdown fields only supported one selected value.

After: The new dropdown field allows you to define whether the number of choices the user can set will be single/multiple.

How does it work?

  • Create a new dropdown field.

  • Select “Multiple” for the number of choices.

  • Define whether users can add options to the dropdowns.

  • Set options manually or take the options from another field.

  • That’s it, the field is now configured and is ready to use in the live report and forms.

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Tabular Forms 

Before: A form question only supports a single answer.

After: There is a new type of “Collect inner items” form, which allows the user to provide multiple answers to the same question in a tabular view. Each answer will be saved as an inner item under the parent question.

How does it work?

  • Create a new update form.

  • Select “Collect inner items” as the Form Type.

  • Set the question you wish to ask the user.

  • Define the fields the user should be filling in for each answer.

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Formula Editor

Before: Formula editor used to be a text-based editor that only allowed expert users to write advanced formulas

After: The new formula editor allows all users to build complex formulas in an easy way. Here’s how: 

  • Empowering the user to explore all the available functions

  • Validating and showing the required function parameters and suggesting relevant values 

  • Allowing a basic function view within a complex formula (for example, a regex viewer for a regex find function)

How does it work?

  • Create a new formula field.

  • Start filling the empty placeholder by selecting Formula/Field/Manual Value

For example, let’s build together a formula that generates the date of an email that was sent to our Module in a specific format.

  1. Add a new formula field.

  2. Fill the placeholder with a “To Date” Function.

  3. Start filling the function parameters placeholders:

    1. For the input placeholder, we will select the email “Send Date” Field.

    2. For the Date Format, we will select one of the preset values: “MM/dd/yyyy”

    3. For the Zone Id, we will select one of the preset values: America/Los_Angeles

Now when the formula is set we can easily improve it; we can:

  1. Revert changes.

  2. Wrap existing values with other functions.

  3. Replace/Clear/Delete existing values.

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Data Retention

Before: Data sources were being saved for a pre-set number of days.

After: We added a new capability to our data sources configuration; now you can easily define what entities you wish to collect and for how long this data should be saved.

How does it work?

  • Select a specific data source and click on the “Edit” button.

  • The new data retention settings will be located under the authentication box.

  • Select the relevant entities you wish to collect.

  • Define for each of the entities their time to stay: Indefinite/X days to stay

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HTTP Upload

Before: There was no way to upload files using the flow.

After: We added a new action called “HTTP Upload” that allows users to send an HTTP request with the desired attachment from a data source storage/public URL/Upload File.

How does it work?

  • Add a new action to the flow.

  • Select HTTP Upload.

  • Set the upload URL.

  • Select one of the file sources:

    • Existing storage (connected data source of type Google Drive/Dropbox/Ironclad) and define which file to select or;

    • A public URL that the file will be downloaded from or;

    • Upload a file from your computer.

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Custom Data Source Outgoing Configuration

Before: The user would have to configure authentication headers for every custom data source action.

After: We added a new capability to our custom data sources; now you can easily define how every action authentication will look. No more needing to hard code headers in an individual outgoing action.

How does it work?

  1. Define a base URL that every action path will be derived from.

  2. Add authorization to your requests, define relevant headers, and encrypt the value. Now every request will include those headers.

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New Data Source Integrations + Actions

  • New Data Sources

    • Smartsheet workspace

    • Ironclad

    • Jira - Customers (Jira Service Desk)

  • New Data Actions

    • Asana 

      • Duplicate task

      • Add Owner

      • Add to section

    • Outlook

      •  Send mail

    • Smartsheet workspace

      •  Move sheet to folder

      •  Copy all rows to another sheet

Formulas

  1. Reduce Aggregation - We added a new aggregation of type “Reduce.” Use this aggregation to get multiple matching items in one result concatenated by a separator. For example: let’s assume our items in the module represent folders in GDrive. Using this function, we can save in one field all the file names under this folder.

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  1. XML Path - Will return the value(s) of a given XML path from the XML content.

Format: XmlPath(, )

Example #1: XmlPath("<note><to>Ben</to></note>""$.to")

Output #1: Ben

  1. Generate Unique ID  - Will generate new randomly generated id of type Number/String(GUID).

Format: UniqueId()

Example 1: UniqueId(“String”)

Output: cd4e11bd-34fe-4011-bb55-d75eaba9a57b

Example 2: UniqueId(“Number”)

Output: 6760879240802974


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